The Tulalip Tribes is a federally recognized tribe
and successors in interest to the Snohomish,
Snoqualmie, Skykomish, and other allied tribes and
bands that signed the 1855 Treaty of Point Elliott.

RFQP- Project- Manager- Owner- Representative- Tulalip- Gathering- Hall- Microgrid- Project-NR-2024-03

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Proposal Title

RFQP for - Project Manager/Owner Representative Tulalip Gathering Hall Microgrid Project

Description of Proposal

The Project Manager/Owner’s Representative services shall commence immediately after notice of the approved contract, with the preparation of an RFP for the design phase. They shall be completed upon completion of the Gathering Hall Microgrid Project unless the contract is amended with new work. The PM’s responsibilities shall include, but not be limited to, the following:

  1. 1. Provide support in preparing and soliciting a design/build RFP and selecting a preferred contractor for design and construction services.
  2. 2. Organize, attend, facilitate, and co-facilitate design and construction meetings, as needed, over Microsoft Teams or Zoom, as well as on-site visits during design and construction, which shall be at a minimum bi-monthly;
  3. 3. Manage overall project schedule, including design and construction elements;
  4. 4. Review progress and payment applications;
  5. 5. Coordination of change orders between the Contractor and a Tribal Contracted Engineering Firm, if required, to resolve design conflicts and other construction-related items;
  6. 6. Keep an organized record of project-related documents, such as meeting notes, requests for information, construction progress, and other documents, to ensure a detailed record of the Project is preserved for Tulalip’s records and financial and audit reporting requirements.
  7. 7. Track project costs and budget items;
  8. 8. Determine which project management methods and strategies are appropriate for the Project;
  9. 9. Review and comment on the formal bidding package with The Tulalip Tribes.
  10. 10. Coordinate and conduct formal bidding process and coordinate the Contract for Tribal approval for Construction;
  11. 11. Coordinate with Tribe’s Engineering Consultant in case of any design questions or design modifications requested by the general contractor.
  12. 12. Communicate with the Community (Project Owner) and other entities or teams as identified by Community representatives.
  13. 13. Ensure procurement standards, pursuant to funding sources, are followed accordingly.
  14. 14. Visit and inspect Project Construction work as required to review if the engineering and construction contractor are providing their contract requirements for safety, quality, and schedule. An independent Tribal testing and inspection consultant or the permitting agency shall conduct Special Code inspections and permit building inspections.

The project is located on the Tulalip Indian Reservation.

Open Date:

Thursday, December 19, 2024 at 8:00 AM PST

Close Date:

Friday, January 17, 2025 at 4:30 PM PST

Only electronic submittals will be accepted:

Electronic submittals must be emailed and received by 4:00 PM on January 17th, 2025.
The Tulalip point of contact is TulalipRFP@tulaliptribes-nsn.gov

Information

Documents:

pdfRFQP For Tulalip Gathering Hall Project Manager-Owner Representation

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